Please read the following before contacting the ASCJ. It will not respond to inquiries regarding these points. Please contact the ASCJ if the following does not answer your inquiry.

PARTICIPATION: The ASCJ welcomes all interested participants to the conference, whether presenting or just attending the scheduled events.

REGISTRATION: All those listed on the program must register for the conference, even if (as in the case of joint authors) they cannot attend the conference.

REFUND/CANCELLATION: If you are unable to attend and require a refund, the ASCJ’s external vendor charges a 6 % administration fee. Any registrant can cancel their registration and request a refund by contacting the ASCJ in writing to complete a cancellation. Please note the deadlines below:

Panel Participants: If you have paid the registration fee and are ultimately unable to participate, the deadline for anyone participating (Organizer, Panel Chair, Poster or Paper Presenter, or Discussant) in a session to cancel their registration and receive a refund is May 1, 2026. Refund requests from participants received after May 1, 2026, cannot be granted.
General Conference Attendees:  If you have paid the registration fee and are unable to attend, the deadline for a general conference attendee (not participating in a formal session) to request a refund and cancellation is June 1, 2026. After June 1, 2026, no refunds can be issued for cancellations of any type. All cancellation and refund requests must be made in writing. Please send cancellation requests through: https://ascjapan.org/contact/.

LETTERS OF INVITATION: The ASCJ provides Letters of Invitation only to people listed on the program who register, that is individual paper presenters or panel members. Under no circumstances will it provide letters of invitation for other participants, registered or otherwise.

PAPER/PANEL SUBMISSION: The ASCJ only considers proposals that arrive by the deadline. Under no circumstances will it accept late proposals. Please see the Call for Papers for details.

CO-AUTHORSHIP: A paper with multiple authors counts as a single “participant” for the maximum five participants rule. Ensure that all co-authors’ names are included in the abstract, while keeping in mind that this counts towards the abstract’s total word count. Note that co-authors are still required to register for the conference even if they do not all attend.

FUNDING: The ASCJ runs on a tight budget and has no means of funding participants. Graduate students are admitted at a reduced rate. Undergraduate students and members of the host university not listed on the program may attend without registering or paying registration fees.

PUBLICATION: The ASCJ does not ask participants to submit their completed papers, except for eligible graduate students wishing to have their paper considered for the Linda Grove Graduate Paper Prize. It has no means of publishing papers or recommending publications to participants.